The purpose of the proposal section should be to guide the project team on how they can research, investigate and resolve the problem. A good problem statement can be created by identifying and answering several questions related to the problem. The process used to write a problem statement should involve answering questions using a method commonly known as 5W2H. This process involves identifying what the problem is, why it is a problem, when and where the problem was identified, who the problem impacts, how they are impacted by the problem and how much of an impact the problem has.
You can use the following process to craft a problem statement that addresses the following:. Before you can begin writing your problem statement, you first need to identify what the problem is. Next, you can begin writing your problem statement by describing what the ideal environment would look like if your problem didn't exist. This section should try to describe what your company hopes to accomplish as a result of the process improvement project. Next, write the reality section of your problem statement.
Your goal in this section should be to clearly identify what the current environment looks like. In this section, you should identify what the problem is, what is causing the problem and why it is an issue. You should also describe when, where and how you were able to identify the problem. Next, write the consequences section of your problem statement. This section is used to quantify and support the claim of what the problem is. You can use this section to identify specific numbers such as the amount of time or revenue being lost or the number of resources being wasted.
Correctly defining a problem statement at the beginning of a project or initiative will dramatically improve the success of the project or initiative. Problem statements help guide problem solving, analysis, hypotheses , and solutions. Developing a problem statement is an iterative brainstorming process.
Get the major stakeholders in a room for a few hours and start the process by having everyone write down what they think the problem is on index cards. Collect the index cards and post them on a whiteboard. You can either discuss each one or have the group pick the top 3 and then discuss them. You can use the Problem Statement Worksheet to further define the problem by answering the 5 Ws and 1 H.
User Rating: 5. September 11, , PM. Problem Definition is a self evaluating tool for any organization. National network for children. November 1, , PM. The problem definition tool was a very useful exercise. Perhaps the most useful thing in it is to look at a problem in different angles, so it seems more ways to solve it. This tool is also available as an online module through DIY Learn , our learning programme in innovation.
Access the module here or find out more about DIY Learn. Background Remover. Diagram Creator. Photo Book Maker New. Collage Maker. Spreadsheet Editor. Data Widgets. Photos Effects. Visual Paradigm Desktop. Photo Books. Tabular Templates. Top Categories.
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